Junior Fair Rules
RULES GOVERNING EXHIBITS AND EXHIBITORS Ag 5.06
County and State Appropriation Payments
1. All entries must be in the University Extension Office no later than the second Tuesday in July of the fair year. No exceptions! There will be no additional entries made at the fair on entry day. Entries may be deleted, but not added. Original entry forms will be kept at the fairgrounds during the fair. If it can be determined that a clerical error was made in processing the entry, the error will be corrected.
There is a Junior Fair Exhibitor Entry Fee of $4.00 (up to 50 entries) or $6.00 (50 -100 entries) or $10.00 (over 100 entries) per exhibitor per organization that is due with fair entry forms. For example, if a youth is exhibiting as a 4-H member for some entries and FFA for others, they would pay 2 entry fees. (Checks made payable to the Waupaca County Fair). Exhibitors 12 and older will still receive one wristband for admission into the fair with entry tags at the time of the fair.
2. All exhibitors in the Junior Fair Division must be members of Waupaca County 4-H, FFA, FCCLA, Boy Scouts, Girl Scouts or any other recognized Waupaca County youth organization under adult leadership and with an education program approved by the local fair. Exhibits in the Junior Fair must be the result of the exhibitor’s effort in the project or projects in which he or she is regularly enrolled and a result of the current year’s project work. For example, a 4-H member who is enrolled in small animals and foods can exhibit in those two departments. He or she would not enter an exhibit in vegetables. Projects entered should be completed during the current project year (unless otherwise noted).
3. In the Junior Fair Division, premiums will be paid to exhibitors under 20 years of age on January 1 of the current fair year. Cloverbuds are 4-H members in grades K-2 and will receive participation ribbons only. Exhibitors must have been in 3rd grade or above on Jan. 1 of the exhibit year to enter animals in Junior Fair. Exhibitors must have been in 4th grade or above on January 1 to show beef or horses. The local club leader and/or advisor is responsible for exhibitors meeting eligibility rules and regulations for exhibiting.
4. Those participating in the Waupaca County Junior Fair may request reasonable accommodations for disabilities by contacting the UW Extension Office at (715) 258-6230 or 811 Harding Street, Waupaca, WI 54981 in advance of fair events. At least one month in advance is suggested. The participant will be contacted as soon as possible to discuss the request for accommodation and the appropriate county fair officials will be notified of accommodations that have been approved.
5. Direct criticism or interference with the judge, fair or show management, other exhibitors, breed representatives or show officials before, during or after the competitive event is prohibited. In the furtherance of their official duty, all judges, fair and show management, or other show officials, shall be treated with courtesy, cooperation and respect, and no person shall direct abusive or threatening conduct toward them. Violation of this rule shall subject such individual to disciplinary action.
6. Entries of exhibitors are to be coordinated and supervised by leaders or chapter advisors. Entry forms will be supplied to the adult leaders of all eligible youth organizations, or may be requested from UW-Extension Office, Courthouse, 811 Harding Street, Waupaca, WI 54981.
7. Fair participants will be able to show the same exhibit at more than one county fair, if space is available.
8. Only one premium may be won by an individual in competition for each prize; i.e. an exhibitor cannot enter two exhibits in the same class under two organizations. No animal or article shall be entered in competition for more than one premium except as part of a herd group, carcass class or a performance class.
9. In classes with grade limits of exhibitors, the grade of January 1 of exhibit year is the grade to be considered.
10. All entries are to be checked by the local club leader or advisor and all certified before being sent to the UW-Extension.
11. ENTRY DAY — WEDNESDAY OF FAIR: All Youth Building exhibits must be entered between 12 noon to 7:00 p.m. Livestock must be entered between 8:00 a.m. and 3:00 p.m. Dairy must be entered between 9:00 a.m. and 5:30 p.m. Horses must be entered between 9:00 a.m. and 7:00 p.m. Goats: All market goats must be weighed at official scale and checked in by 3:00 p.m. on entry day. All other goats must be entered between 9:00 a.m. and 5:30 p.m. Rabbits and Poultry must be in the barn by 8 p.m.
ALL ENTRY TAGS NEED TO BE PICKED UP BY 8:00 P.M. IN THE YOUTH BUILDING. This includes tags for classes being judged on other days. No tags will be given out after 8:00 p.m. on entry day.
12. For classes to be judged face-to-face. Be sure to make every possible effort to attend the judging so your project work becomes a truly valuable learning experience for you. Your exhibits must be left at the fair to be displayed. If you cannot attend, your project will be judged during the same time face-to-face judging is scheduled. You can be represented if you are unable to attend. Please try to enter all items for a department at one time.
13. Exhibitors must be present to show their own animal at the fair except for extreme circumstances (i.e. medical, death in family or military service).
14. Each exhibitor bears the responsibility of seeing that exhibits shown meet all requirements. Any attempt toward misrepresentation will automatically cancel premium earned.
15. Where exhibit calls for poster or chart, the size must be 14”x22”, unless otherwise specified. Where exhibit calls for a display, this is not limited to a 14”x22”, unless otherwise specified. No foam board should be used for posters or matting of pictures in any department. Foam board for “displays” is allowed, unless otherwise specified.
16. Policy for exhibits entered in the incorrect class. If a youth building project or animal is entered in the wrong class, it should first be double checked on the exhibitor’s original fair entry form at the youth building office. If it is found to be entered in the wrong class on the original entry form, the item or animal should be shown in the correct class. The judge should place the class as they would have originally, not place the incorrect entry lower or disqualify. The exhibit should receive the same color ribbon as the judge placing. The superintendent is to initial the change in class on the judging sheet. The item/animal will receive 1 premium place lower, which will be taken care of by the Junior Fair Secretary. If it is the mistake of the Junior Fair Secretary, the Secretary is to initial the change on the judging sheet and the item or animal will not be lowered a premium placing.
17. Each youth organization is limited to only one booth space. Booths must be completed by noon on entry day. Also, all booths must be cleaned up by 7:00 pm Sunday. Garbage placed outside the building.
18. RELEASE TIMES SUNDAY: All Junior Livestock exhibits will be released at 4:00 p.m. Barn exhibits are not to be taken down before 4:00 p.m. All Youth Building exhibits will be released at 6:00 p.m. All exhibits must be picked up from the Youth Building by 7:30 p.m.
19. The Danish System of judging will be used in judging exhibits in all classes unless stated otherwise. All prize numbers under Danish will be judged in Blue, Red, White and Pink ribbon groups.
20. Six or more items or animals are required to be shown to select a Grand and/or Reserve Grand Champion.
21. If 16 or more animals, items or articles are entered in any junior fair class, the class may be divided into 2 or more approximately equal groups according to weight, age or other identifying characteristic and each group judged as a class.
22. No junior fair exhibitors will be allowed to stay overnight at the fairgrounds.
23. The Waupaca County 4-H Leaders’ Association, Fair Superintendents and the Waupaca County Fair Association will not be responsible for any loss or damage to exhibits.
24. Shower facilities are available to youth daily between 7 a.m. and 7 p.m. only.
25. No display will be allowed that takes up animal stall space.
CONFERENCE JUDGING SYSTEM
Under the Conference Judging System, lot numbers will be judged together within each class. Judges will place articles according to the Danish System and offer general comments. Exhibitors will be notified of the approximate time projects will be judged so comments can be heard.
Four group placing’s (i.e. Blue, Red, White and Pink ribbon awards) must be awarded in any class. When there are less than 8 exhibitors in the class, there shall not be more than 2 in the first or Blue ribbon group, not more than 4 in the first two groups (Blue plus Red ribbon groups), and not more than 6 in the first three groups (Blue plus Red plus White ribbon groups). The remaining two entries would receive fourth or Pink ribbon placing’s. If there are 8 or more entries in the class, there shall not be more than 25% in the first or Blue ribbon group, not more than 50% in the first two groups (Blue plus Red ribbon groups), and not more than 75% in the first three groups (Blue plus Red plus White ribbon groups). Exhibitors in the Youth Building need not be present for the judging except where designated under the individual departments; however, attendance is encouraged during judging in the Youth Building.
FACE-TO-FACE JUDGING SYSTEM
Exhibitors will bring their entries to the Youth Building at the designated time listed under the specific department. They will take their turn and take their entry(s) to the judge. The judge can ask the exhibitors detailed questions about the entries. Each exhibitor will “chat” with the judge no more than 2-3 minutes. The judge will award a ribbon placing to the exhibitor right after the entry is judged. Unlike the Danish System of judging, face-to-face judging is not limited to a specified number of first or Blue ribbon placing’s or second or Red ribbon placing’s, etc.
JUNIOR FAIR ANIMAL RULES
Junior Fair animal exhibits are subject to all Animal Health Regulations.
1. Entry times and health paper requirements are as follows: MARKET ANIMALS AND OTHER LIVESTOCK: All market animals must be weighed, without blankets, RIGHT OFF THE TRUCK ON ENTRY DAY between 8:00 a.m. and 3:00 p.m. Animal health papers for livestock exhibits must be handed in at weigh-in or check-in on entry day. DAIRY: All animals must be entered between 9:00 a.m. and 5:30 p.m. All required health papers will be checked by the Superintendents. RABBITS & POULTRY: Must be in the barn by 8 p.m. HORSES: All horses can start entering at 9:00 a.m. and must be in the barn by 7:00 p.m. GOATS: All market goats must be weighed at official scale and checked in by 3:00 p.m. on entry day. All other goats must be entered between 9:00 a.m. and 5:30 p.m. on entry day.
2. Premiums will be withheld from exhibitors who do not comply with the barn rules set forth for the department in which they are exhibiting. The process to enforce barn rules will be as follows:
A. Superintendent will corroborate with someone else (another superintendent, another parent, etc.) to assess the situation.
B. The exhibitor will be contacted (announce to come to the barn, call, etc.) to bring the situation to their attention.
C. If necessary, discuss the situation with the parent(s) and the exhibitor. If unable to reach parent(s), contact the club leader or chapter advisor.
D. If the verbal notice is not effective, a written warning will be given to the exhibitor with a copy to the parent(s) and a copy kept on file.
E. If the situation is not corrected within the time indicated in the written warning, the animals may be removed and the premium will be withheld from the exhibitor.
F. Update a UW-Extension and/or Fair Board Representative of the situation.
3. Each exhibitor must show his/her own livestock in the Showmanship Classes. All showmanship entries are required to be shown by the exhibitor in another class at this year’s fair (except where noted in horse and dog departments). At the discretion of the department superintendent, another exhibitor may be designated to assist in showing the animal in the other classes.
4. Junior exhibitors may compete in the Open division in livestock classes. However, they cannot compete with the same animal (beef, dairy, sheep, goats or swine) they entered in the Junior Fair department. If they enter the Open Class, they must comply with all Open Class rules and enter different animals. Likewise, livestock shown in the Junior Fair may not be shown in the Open division by a different exhibitor.
5. No premiums may be awarded for any beef cattle, sheep, goats, swine or horses of the male sex (other than those which have been castrated) exhibited in any class unless the animal is registered with a certificate of registry. Exception: non-registered pygmy goat intact bucks may be shown and receive premium.
6. All animals exhibited in the registered dairy classes must be registered purebred, or identified four generation registry in each respective breed association’s herd books. Animals shown in these categories must have official certificates as produced by their respective breed association and such registry certificates must be presented to the superintendent upon arrival of the animal. Holsteins must be a minimum of 87% (RHA) as indicated by their registration certificate.
7. Junior Dairy exhibitors must have initiated animal projects during the current year.
8. Excluding exotic animals, no animal over 6 months of age or over 600 pounds with horns shall be exhibited. Male goats and goats with full, natural horns may not be entered unless full, natural horns are a standard for a specific breed. The eligibility of animals with scurs will be left to the discretion of the fair veterinarian.
9. All animals brought to the fair must be for exhibit only.
10. Female animals in estrus shall be judged separately from the rest of the class they are entered in at the discretion of the superintendent. Female animals in estrus shall not be allowed in any showmanship class. EXCEPTION: If the exhibitors only bovine is in estrus, another junior fair exhibitor bovine may be shown for showmanship at the superintendent’s discretion.
11. All goats to be collared and leashed at all times when not confined to stall or pen.
12. No forced filling of any animal of any species will be performed on the fairgrounds without veterinary supervision.
13. No fitting stalls allowed in any aisle in any livestock barn (outside only.)
14. The fan policy states that fans will go in one direction crosswise. All fans shall be blowing to the east in the beef barn and south in the dairy barn. No butt fans. No fans will be allowed in the walkway. 24 inch maximum fan size suggested. There will be no fans of any size allowed in the sheep/hog barn. The superintendents and/or Fair Board reserve the right to determine acceptable placement and usage.
15. Between 6:00 a.m. and 6:00 p.m., deliveries of animal-care needs may be made through the large animal gate (on south side).
16. ALL CONTAMINATED MILK NOT SUITABLE FOR THE MILK TANK IS THE RESPONSIBILITY OF THE EXHIBITOR AND MUST NOT BE DUMPED OR DISPOSED OF AT THE FAIRGROUNDS.
17. The Waupaca County Fair Board has adopted a policy stating there shall be no euthanizing or butchering of large animals, small animals, or poultry on the grounds at the time of the Waupaca County Fair.
18. Premises ID information can be found at http://datcp.wi.gov\animals\premises_registration\index.aspx
19. ALL staples must be removed from ALL display boards in dairy, beef, swine, sheep, horse, and goat barns.
20. Exhibitors may not exceed a maximum of six inches for a bedding pack.
21. Power washers at the fair, due to human and animal safety, are not allowed.
If any animal dies while at the fair, the animal cannot be removed from the grounds without the fair veterinarian giving permission.
21. Animal health during the fair is overseen by the Fair Veterinarian. Any exhibitor asked to remove an animal for health reasons must comply.
22. Clipping and grooming of exhibits while on the Fairgrounds is to be done by the exhibitor, his or her immediate family, which includes father, mother, sister, brother or (legal guardian or stepparent with proof of relationship), and/or other participating Waupaca County Fair Junior exhibitors. Managerial animals cannot be fitted by the owner unless the owner is a junior or related as stated previously (following State Fair guidelines). Failure to comply with this rule may result in animal disqualification, immediate exhibitor disqualification and possible future exhibitor disqualification.
23. Exhibitors in each barn are responsible for putting away the pens with the supervision of the superintendents.
All health papers are required. These must be presented to the superintendents and identification must be verified before these animals can be taken into the barns. A SUPERINTENDENT WILL BE ASSIGNED TO EACH BARN FOR THIS PURPOSE. Health papers or animal forms need to match a “visible” ID, tattoo, ear tag, vaccination tag. All classes will have the same premium numbers as those listed below. Be sure to include department number, class letter, premium number and birth date of animal (mo., yr.) for your respective breed.